BE A BETTER MONEY MANAGER

Managing the payables to your vendors is a routine but important part of any business.
You need tight control over your checkwriting, but you’d like to minimize the time it takes.
A great way to get better control over payables in less time is with Accounts Payable.

Accounts Payable is a complete system for recording vendor transactions, writing checks,
and tracking vendor activity. You can quickly take care of all your routine and not-so-routine
payables tasks. You’ll be able to monitor your payables situation at all times. And cash
planning lets you prepare for your cash needs instead of just reacting to them.

WITH ACCOUNTS PAYABLE, YOU CAN:

• Have complete and accurate vendor records at all times.
• Know which vendors are due to be paid.
• Plan for future cash needs.
• Control when each invoice gets paid, how much gets paid, and where the check is sent.
• Create a check whenever you need one.
• Make sure you take advantage of vendor discounts.
• Prioritize your payments when cash is tight.
• Know which invoices have questions that must be cleared up before payment and make
   sure they don’t get paid before they should.
• Evaluate each vendor’s performance.
• Spend your time only on the non-routine payment situations that need your attention.

VENDOR DATABASE

• Extensive standard data
• Payment status and priority 1099-MISC payments
• Automatic expense distribution option
• Notes and optional Extended Data

TRANSACTIONS

• Invoices, credit memos, prepaid invoices
• Entry features customized per operator
• Multiple A/P, discount, and cash accounts
• Allows one-time miscellaneous vendors
• Option to cancel incorrect postings
• Interface to purchasing
• Expense to accounts or jobs
• Hold status for transactions with questions

PAYMENT PROCESSING

• Cash requirements analysis
• Automatic or individual selection of invoices to be paid
• Hold payment on an invoice or vendor
• Partial payment of an invoice
• Optional separate check for an invoice
• Pre-check approval report
• Manual and void checks

REPORTING

• Inquiry into open items and history
• Check history inquiry and reporting
• Aged analysis of open items
• Trial balance to reconcile with G/L
• Check registers and reports
• Purchase journal
• Cash requirements report
• 1099-MISC forms or magnetic media

OTHER SPECIAL FEATURES

• Cash basis accounting option
• Recurring transactions
• Optional interface to Cash Flow Ledger